Stamping Ground City Commission
March 4, 2014
The Stamping Ground City Commission held its regular meeting on Tuesday, March 4, 2014, at Stamping Ground City Hall. Those in attendance were Mayor Billy Swartz, Commissioners Jacky Hobbs, Christa Darnell, Nathan Ritchie and Kayla Jones. Police Chief Stephen Morris and Fire Chief Billy McIntosh. City Attorney Joe Hoffman and City Clerk Janice Hockensmith.
Mayor Swartz called the meeting to order at 6:00 p.m. Nathan Ritchie led in a word of prayer.
Old Business: Dale Perry presented Funding Request for the Annual Easter Egg Hunt.
Motion to approve the Easter Egg Hunt Funding Request in the amount of $931.71 made by Christa Darnell. Second by Nathan Ritchie. Motion carried.
Motion to waive fee for use of Pavilion on April 19, 2014, made by Christa Darnell. Second by Jackie Hobbs. Motion carried.
Discussion of Railroad Street repairs. Mayor Swartz advised they are waiting on the weather to break. Advised we still need a signed agreement with property owner before work starts. Mayor is to send the name and address to Attorney Hoffman.
Attorney Hoffman advised he had met with Surveyor Tim Thompson to prepare documents on the Industrial Park. Mr. Thompson gave a quote of $2,000.00.
Motion to approve bid NTE $2,500.00 for surveying the Industrial Park made by Kayla Jones. Second by Christa Darnell. Motion carried.
Attorney Hoffman gave the first reading of Ordinance Exemption of License Required for Occasional Non-Profit Sales of Goods, Activities or Services.
After further discussion, it was decided the above Ordinance will be rewritten and this Ordinance will not have a Second Reading.
Discussion of KLC Safety Grant. Advised as to the amounts approved by KLC, the City will receive a reimbursement check in the amount of $752.00. The grant covered 50% of the playground mulch, spreading the mulch and the playground mats. Also, 50% of the high visibility vests for the Police Department.
Discussion of AT&T Modification on the water tower. There are two changes in the works at this time. The information was sent to GMWSS as owners of the water tower. Information has also been sent to Jeb Warner for review to be sure the changes will not interfere with their equipment.
Motion to allow Mayor Swartz to sign the AT&T Modification agreement subject to approval by GMWSS and Jeb Warner made by Kayla Jones. Second by Nathan Ritchie. Motion carried.
Discussion of second AT&T Modification request to change contents in current building. This modification has been approved by GMWSS and Jeb Warner.
Motion to allow AT&T Remodification of the contents of the building at the water tower made by Nathan Ritchie. Second by Christa Darnell. Motion carried.
Discussion of advertising the mowing contract or contacting Roy Ferguson to request bid.
Commissioner Jones presented information regarding Training Incentives. KLC offers City Official Training and the incentives could encourage new Commissioners to attend. Attorney Hoffman advised that a law was passed in 2011 allowing Cities to enact an Ordinance to provide training incentives. Attorney Hoffman advised he could prepare an Ordinance for first reading at the next meeting.
Discussion of delinquent Property Taxes. Attorney Hoffman advised about options for collecting delinquent property taxes.
Motion to have Attorney Hoffman and Janice file liens on the 2013 delinquent property taxes made by Nathan Ritchie. Second by Jackie Hobbs. Kayla Jones voted no. Motion carried.
Motion to have Attorney Hoffman send a letter to property owners with multiple year delinquencies made by Kayla Jones. Second by Jacky Hobbs. Motion carried.
Police Department: Discussion that F150 needs to have new tires.
Motion to approve Tire Discounters price of $605.00 to purchase four new tires for the F150 made by Christa Darnell. Second by Nathan Ritchie. Motion carried.
Discussion of purchasing body armor for the four officers. This expenditure was approved last fiscal year but due to availability the order was not placed.
Motion to approve purchase of body armor NTE $2,500.00 made by Kayla Jones. Second by Jackie Hobbs. Motion carried.
Discussion of lobby furniture for the new Police Department. Tabled until next month, prices will be brought to next meeting.
Setting a date for the Open House was tabled until weather improves.
Chief Morris asked about implementing a Leash Law as there had been an issue with dog killing a cat. Discussion of current Ordinance already requires dog be restrained when off owner’s property. Discussion of how to enforce violations, Ordinance provides for a fine.
Commissioner Jones advised Chief Morris has prepared a SOP. Attorney Hoffman is going to review and bring back for Commission adoption.
Discussion of implementing a Policy on Officers Leaving the City Limits. Commissioner Jones advised that coverage for March was 33%. She would like to encourage officers remain in the City unless on a duty call. Issue tabled until more information is gathered.
Fire Department: Chief McIntosh ask for Commission approval to apply for a Grant through National Volunteer Fire Council and Globe.
Motion to allow Fire Department apply for a Grant through National Volunteer Fire Council and Globe made by Christa Darnell. Second by Jackie Hobbs. Motion carried.
Streets: Commissioner Ritchie advised that there are potholes at Commonwealth Drive. There is also a damaged culvert on Burch Street. Apron at Wright Street coming into Calvert is messed up. Waiting on warm weather for blacktop plants to open. Commissioner Ritchie advised there is a pipe sticking out of sidewalk in front of the Dollar Store that he is going to remove.
Economic Development: Nothing at this time.
Finance and Administration: Nothing at this time.
Public Works: Mayor Swartz advised trash can at park needs to be replaced.
Commissioner Jones addressed the fact that one of our Police Officers had made purchases through his own company for the Police Department. She inquired as to whether this is a conflict. Attorney Hoffman advised the City should not purchase items from an employee.
Motion to approve February 6, 2014 made by Christa Darnell. Second by Jacky Hobbs. Motion carried.
Motion to approve February Financials made by Kayla Jones. Second by Nathan Ritchie. Motion carried.
Motion to adjourn made by Christa Darnell. Second by Nathan Ritchie. Motion carried.
Next meeting is April 1, 2014 at 6:00 p.m.